Employment

View PDF job description here.

JOB TITLE: Convention Travel Coordinator

EMPLOYER: National Honorary Beta Club

DEPARTMENT: Convention Department

REPORTS TO: Director of Convention and Leadership

LOCATION: National Beta Club Office – 151 Beta Club Way | Spartanburg, SC 29306

EFFECTIVE DATE: 7/1/2024- This position is a 10-month position.

SUMMARY: Performs Administrative, Customer Service, and Logistical support for the Convention/Leadership Department while traveling to various conventions and leadership summits.

DUTIES AND RESPONSIBILITIES:

• Create and assemble all necessary items needed for conventions and leadership summits in the hub room and registration area with little to no supervision.
• Provide Administrative/Clerical assistance for the ConventionTeam at on-site locations in the hub room, registration area, and facility setup.
• Enter and maintain databases of convention information during and after Conventions and Leadership Summits.
• Provide quality customer service via in-person, phone calls, emails, tickets, and chat.
• Assist with logistical planning for Conventions and Leadership Summits.
• Additional duties as assigned.

QUALIFICATIONS:

• Associates Degree Required; Bachelor’s Degree Preferred
• Computer skills required: Internet Software; Spreadsheet Software (Excel); Word Processing Software (Word); Electronic Mail Software (Outlook); Presentation software (PowerPoint)
• Display basic knowledge of standard office equipment (photocopier, fax, computer, multi-line telephone) as well as basic mathematical computations and grammatical composition.
• Travel is required

 COMPETENCIES:

• Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Problem-Solving – Identifies and resolves problems promptly; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
• Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
• Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.
• Diversity – Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; Builds a diverse workforce.
• Ethics – Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequent travel to Convention/Leadership locations
• Frequently required to stand, walk, and hear.
• Occasionally required to sit
• Frequently required to utilize hand and finger dexterity
• Occasionally required to climb, balance, bend, stoop, kneel or crawl
• Occasionally exposure to extreme heat or cold, wet and/or humid conditions (non-weather)
• Occasionally work near moving mechanical parts
• Occasional exposure to outside weather conditions
• While performing the duties of this job, the noise level in the work environment range from moderate to very loud.
• The employee must frequently lift and/or move more than 10 pounds.
• Specific vision abilities required by this job include: Close, Distance, Color, and Peripheral vision; Distance vision; Color vision; Peripheral vision; Depth perception and ability to adjust focus.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Questions and How to Apply:

Please submit cover letter, resume, and questions to jobs@betaclub.org

View PDF job description here.

JOB TITLE: Merchandising Coordinator

EMPLOYER: National Honorary Beta Club

DEPARTMENT: Merchandise Department

REPORTS TO: Director of Merchandise

LOCATION: National Beta Club Office – 151 Beta Club Way | Spartanburg, SC 29306

EFFECTIVE DATE: 7/1/2024

SUMMARY: Primary responsibilities of the Merchandise Coordinator will be online order fulfillment, providing excellent customer service, and travel during the convention season to operate on-site Beta Shop, as well as assisting in all other aspects of the Merchandise Department of The National Beta Club.

DUTIES AND RESPONSIBILITIES:

• Online order fulfillment
• Provide customer service by way of email, chat, tickets, phone, and in person
• Travel to set up and operate the Beta Shop
• Seasonal October-March and June
• Maintains a clean driving record
• Accurately conducts cash and credit card transactions
• Safely operates a forklift and pallet jack (training will be provided)
• Maintains neat, clean and organized area of the merchandising department
• Assist in floor moves, merchandising, display maintenance, and store housekeeping
• Package and label merchandise for resale
• Assists in keeping accurate inventory for the Beta Shop
• Performs other related duties as assigned

 SUPERVISORY RESPONSIBILITIES:

• This job has no supervisory responsibilities.

QUALIFICATIONS:

• No prior experience or training.
• High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experience.
• Certificates, licenses and registrations required: Forklift certification (provided)

COMPETENCIES:

• Ethics – Treats people with respect; Works with integrity and ethically; Upholds organizational values.
• Adaptability – Adapts to changes in the work environment.
• Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent.
• Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs.
• Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Problem Solving – Identifies and resolves problems in a timely manner; Develops alternative solutions; Works well in group problem solving situations.
• Professionalism – Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments; Promotes a harassment-free environment; Builds a diverse workforce.
• Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Teamwork – Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequently required to stand and walk.
• Occasionally required to sit.
• Frequently required to utilize hand and finger dexterity.
• Frequently required to talk or hear.
• Occasionally works near moving mechanical parts.
• While performing the duties of this job, the noise level in the work environment range from moderate to very loud.
• The employee must frequently lift and/or move up to 75 pounds.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Questions and How to Apply:

Please submit cover letter, resume, and questions to jobs@betaclub.org

View PDF job description here.

JOB TITLE: Website and Graphic Designer

EMPLOYER: National Honorary Beta Club

DEPARTMENT: Marketing Department

REPORTS TO: Director of Marketing

LOCATION: National Beta Club Office – 151 Beta Club Way | Spartanburg, SC 29306

EFFECTIVE DATE: 7/1/2024

SUMMARY: Create and develop organizational design requests while working on a variety of projects including creation of custom concepts and promotional materials.

DUTIES AND RESPONSIBILITIES:

• Work directly with marketing department to develop new design concepts, graphics and layouts for website, advertisements, brochures, and other needs
• Collaborate with marketing, production, membership, convention and merchandise departments to interpret and produce the promotional and marketing needs of the organization
• Support the design, photography, and videography needs of National Beta events and club opportunities, including social media, email marketing, and website updates
• Maintain mobile app, wiki, and multiple websites with current and relevant information and graphics
• Communicate with vendors to ensure designs are accurately produced
• Proofread to produce accurate and high-quality work
• Perform other related duties as assigned by management

 SUPERVISORY RESPONSIBILITIES:

• This job has no supervisory responsibilities.

 QUALIFICATIONS:

• Bachelor’s Degree (BA) in graphic design or related field with a minimum of 1-3 year’s experience preferred
• Strong portfolio of print and digital graphics
• Basic National Beta Club knowledge preferred
• Other skills required:
• Proficient in the following Adobe Creative Cloud programs: Acrobat, Illustrator, InDesign, Photoshop, Lightroom
• Strong understanding of photography techniques, including composition, lighting, exposure, and post-processing. 
• Proficient in operating diverse types of cameras, lenses, and other equipment.
• Other skills preferred:
• Creation of 2D and 3D motion graphics and animations
• Ability to capture professional video, lighting, and audio, as well as mastery of video editing software such as Final Cut Pro or Adobe After Effects to edit footage, add effects, and enhance visuals 
• Strong digital drawing and sketching skills using software such as Adobe Illustrator or Procreate to create vector illustrations 

COMPETENCIES:

• Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
• Technical Skills – Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.
• Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Innovation – Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others’ attention.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand
• Occasionally required to walk
• Frequently required to sit
• Continually required to utilize hand and finger dexterity
• Frequently required to talk or hear
• While performing the duties of this job, the noise level in the work environment is usually quiet
• The employee must occasionally lift and /or move more than 10 pounds
• Specific vision abilities required by this job include: Close vision; Distance vision; Color vision; Peripheral vision; Depth perception and ability to adjust focus

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Questions and How to Apply:

Please submit cover letter, resume, and questions to jobs@betaclub.org